Job Details

  

 
APEX Office Assistant
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Job ID 5034
Job Type On-Campus Work Study
Employer APEX
Date Posted Jun 25, 2025
Category Office Assistant
Job Description

The AIC Plan for Excellence (APEX) program focuses on academic success, persistence, and retention through graduation for all undergraduate students. The Undergraduate Office Assistant (OA) is an 8 -hour per week position for the current AIC undergraduate students who receive Federal Work Study. For the 2024-2025 academic year, there is one (1) position available (contingent on funding).

Duties & Responsibilities:
There are three broad areas of duties and responsibilities that will be shared among the OAs which include:

Administrative Tasks & Projects 
* Consolidating, organizing, printing and assembling documents
* Preparing copies of course materials and assisting with setting up Canvas
* Conducting research about the best practices from other college campuses who have similar programs
* Process administrative tasks that are in support of the staff working in each of the units 
* In consultation with APEX staff, help develop content that is appropriate for posting on various social media platforms 
* Encourage student participation and involvement in the social media accounts
* Establish and maintain regular communication with students via various social media channels

Other Projects
* Receiving and sorting mail and deliveries.
* Performing other tasks that may be assigned by APEX Staff
*Update Bulletin Boards
*Design flyers for events
Job Requirements

Requirements

Qualifications: 
* You must be a currently enrolled undergraduate student who receive Federal Work Study. While we prefer those who have a Communications/VDA background, all students are encouraged to apply for the position. 
* You must be able to work for the duration of the fall and spring semesters. 
* You must be demonstrate professionalism, self-motivated, with a positive attitude.
* You must have strong organizational skills.
* You must have excellent oral and written communication skills.
* You must have computer knowledge in operating basic Windows-based programs, such as Word, PowerPoint, Excel, Outlook, Software Design Tools 
* You must be proficient in social media applications (e.g. Instagram, TikTok, YouTube, Facebook, Twitter)
* You must be able to use and navigate Canvas and Engage Platforms. 
* You must be able to complete tasks in a timely manner.
* May not work when class is scheduled even if class is canceled (no exceptions)
* Must be eligible for Federal Work Study
Available Openings 1
Hours 8.0 hours per week
Hourly Rate $15.00/hour
Time Frame
Contact Name Zyina Volkinski
Contact Email Zyina.Volkinski@aic.edu
Work Location Schwartz Campus Center
Phone 413-205-3306
Fax N/A
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